When it comes to contracting your fall and winter services, historically, proper timing has rarely gotten the attention it deserves. As a result, it ends up happening much later in the year than it should. Given the current environment of supply chain and transportation challenges, it’s more critical now than ever to be in front of traditional schedules. While most of the products we use are grown or manufactured locally, some of the containers, packaging, and other supporting materials are not. Whether you’re considering turf renovations, fall flower display installations, or snow removal services, now is the best time to begin those discussions.
In this article, we will use snow and ice removal services as an example. Waiting until September or later to start thinking about it could lead to higher costs or the potential for your ideal contractor to reach capacity, leaving you with a second-choice contractor that may be over-committed and therefore provide sub-par service. The following are just a few reasons to start thinking about your snow contract now:
The time is now! If you are not already in the contract negotiation process for turf renovation, seasonal color display or winter services, please contact your area manager about customizing service proposals ideal for your property that meet your needs.
The Snow & Ice Management Association (SIMA) has developed a 52-week timeline that shares best practices in the procurement of snow services. This document was created by a group of facility managers, snow contractors, and SIMA staff who collaborated on the entire process from start to finish. The timeline captures both the buyers and sellers’ point of view, with the intent to provide awareness to all aspects of the process and what can wrong without timely planning. Note that the ideal time to begin contract negotiation is in summer, with contracts being awarded by the end of summer. For more information, visit www. sima.org/bestpractices.